Your schedule should drive your project and should be updated regularly. When a project is active, the schedule should be updated weekly. If there is not much activity, the schedule can be updated bi-weekly.

See Demo 'Schedule Updating'
(2.22 minutes)

Using the power of Microsoft Project

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We have stated previously that Adobe Acrobat software is a must have software for creating electronic documents from your software programs. You can communicate any schedule or document to others so that recipients can open, view and print the documents as long as they have the free Acrobat Reader installed.

This is especially important for communicating your schedules. Adobe Acrobat 6.0 has new and advanced features for document creation and communicating. In addition, the on screen viewing is clearer and the navigation is more user friendly. Using a PDF file with the use of Email will save on communication overhead as well as enhance and streamline communication.

Adobe Acrobat 6.0 Professional installs macro buttons on your Microsoft Project toolbar so that you can quickly print your schedules to an Adobe PDF Format as shown on the following example:

		Convert to Adobe PDF
		This button converts and document and view into Adobe PDF.
		Convert to Adobe PDF and Email
		This button saves the current document and view in Adobe PDF and automatically brings up an Email message and inserts the document as an attachment.
		Convert to Adobe PDF and Send for Review
		This button saves the current document and view in Adobe PDF and automatically brings up an Email message and inserts the document as an attachment with review and collaboration features. Note: To review and collaborate on documents in PDF the recipient must also have Acrobat Professional installed.

Click Here to learn more about Adobe Acrobat 6.0 Professional

Click Here to compare Adobe Acrobat versions

This is an invaluable software that is well worth the price!

We are providing an AIA G702 and AIA G703 billing and schedule of values Excel template download for you to use for your projects. You can use them individually or in coordination with your schedule if you are using the schedule of values feature in the templates.

If you are using your schedule as a backup of billing and using the Schedule of Values table you can simply copy and paste the coordinating columns from MS Project into Excel or vice versa. You can also have your superintendents use these forms for fill in forward to you via email or hard copy.

By entering the current Cost Complete, these forms are formatted to automatically figure:

•  Total Cost Complete
  

•  Balance To Finish
  

•  % Complete
  

•  Totals For Each Column

View G702 Sample

View G703 Sample

Click Here to Download
(Microsoft Excel Template)

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